Purchase Order Terms & Conditions • Solicitations
Vendor Registration Application • Procurement Compliance • Purchasing Office
Purchasing Office
In an average year, the Purchasing Office issues approximately 9,000 purchase orders with an estimated value of $27 million. All purchases involve public money. Therefore, the District is guided in procurement procedures by several established principles.
These guiding principles include but are not limited to:
1. Conducting all procurement in accordance with Arizona State Law and the Tempe Elementary School District Board policies.
2. Obtaining the best quality for the best price in a timely manner, when needed.
3. Maximizing and encouraging fair competition, and providing interested and qualified vendors with an opportunity to offer their products and/or services to the District.
The Tempe Elementary School District is a member of the following purchasing consortiums:
Arizona State Procurement Office (AzSPO) http://www.azspo.az.gov/
Mohave Educational Services Cooperative (MESC) www.mesc.org
Greater Phoenix Purchasing Consortium of Schools (GPPCS) http://www.ajusd.org/wizards/purchase/gppcs/index.html
Strategic Alliance for Volume Expenditures (SAVE) http://interactive.tempe.gov/save/
Western States Contract Alliance (WSCA) www.aboutwsca.org
U.S. Communities Purchasing & Finance Agency (U.S. Communities) www.uscommunities.org
The School District Procurement Rules A.A.C. R7-2-1191 through R7-2-1195 authorize and govern intergovernmental procurements. Cooperative Purchase Agreements have been signed with these organizations to reduce administrative duplication, to promote "best value" purchasing and to obtain economies of scale.You need to have the free Acrobat Reader installed to open the PDFs contained on this page. You may download it for free from the Adobe website.
Purchase Order Terms & Conditions
For Terms and Conditions associated with ALL Purchase Orders issued by the District, please click on the link below:
Purchase Order Terms and Conditions (PDF 36k)
Solicitations (Bids, Request for Proposals & Request for Quotations)
For Solicitations, please click here.
Vendor Registration Application
Arizona School District Procurement Rule A.A.C. R7-2-1023A requires that, "The school district shall compile and maintain a prospective bidders' list. Inclusion of the name of a person shall not indicate whether the person is responsible concerning a particular procurement or otherwise capable of successfully performing a district contract."
Our District has established a Vendor Registration System which is administered to encourage fair competition and provide interested and qualified vendors with an opportunity to offer their products and/or services. Registration information is used to identify applicable vendors for specific procurements, especially formal Requests for Quotation, Invitations for Bid and Requests for Proposal. This system also provides the District with more information about current and potential new vendors, facilitates communication and better identifies procurement sources.
In order to register with the District, you must submit both a Vendor Registration Application and W-9 Form. Your application will not be accepted unless both forms are submitted to the Purchasing Department to the address listed on the Vendor Registration Application.
If you would like to download a Vendor Registration Application and I.R.S. W-9 Form, please click the links below:
If you have any further questions regarding purchasing, please contact one of the following:
Claudia Leon, CPPB Purchasing Manager (480) 730-7166 e-mail: cleon@tempeschools.org Rebecca Seifert Senior Buyer (480) 730-7167 e-mail: rseifert@tempeschools.org Brittany Edlen Purchasing Specialist (480) 730-7137 e-mail: bedlen@tempeschools.org Crystal Davis Account Specialist (480) 730-7431 e-mail: crdavis@tempeschools.org
Reproduction in whole or in part without permission of Tempe Elementary School District No. 3 is prohibited.